ELP P.3: EXAMPLE MINUTES OF MEETING

Minutes of the 5^th Sri Mahkota School Alumni Association Meeting

June 11, 2009

8.30 p.m., Camelia’s Tea Room, Premier 101

Present:

Aiman Azizi, Nasir Ahmad, Aishah Nordin, Daniel Joy, Rani Narayan, and Choi Won.

Attendance: 6/10

Absent with Apologies:

Sarah Badri, Amalina Akmal, Joanne Jong, and Vincent Teo.

NUM.	AGENDA	ACTION
1	Opening Address The Chairperson called the meeting to order at 8.30 p.m.
2	Establishment of Quorum, Roll Calls, Apologies - Quorum – 6/10, 60% of Executive Committee attended - Apologies – refer to list above
3	Adoption of Agenda Being no amendments, the agenda was proposed to be adopted by Nasir and seconded by Aisyah.
4	Confirmation of Last Meeting Minutes and Matters Arise Therefrom Being no amendment, the minute was proposed to be adopted by Aiman and seconded by Nasir.
5	President’s Report - No report.
6	Secretary’s Report - Minutes of meetings are up to date. - Report was proposed to be accepted by Aiman and seconded by Aisyah.
7	Projects and Activities Report 7.1 Bank Account - Current type of bank account (No. 01700342201) was opened with Hong Leong Bank (Pending branch) under the names of Aisyah and Daniel (both from Group A); and Rani and Aiman (both from Group B) on June 6, 2009. - Cheque book will be ready for collection this week. - The bank required RM500 deposit to open the account. - The RM500 deposit was loaned to the association as follows: i. Aiman paid RM300 ii. Rani RM100 and iii. Aisyah RM100. - Deposit to be reimbursed to the above in due course. - Issuing of cheques requires a signature from 1 member from each group (i.e. total of 2 signatures). - Cheques to the association have to be issued under 2 names – 1 from each group – and the named parties must endorse on the back of the cheques. - For ease of transaction, the grouping for the payment of cheques shall be, but not limited to: Aisyah (from Group A) and Rani (from Group B). 7.2 Education Fair - Total of 2 posters to be used: 1 poster to be printed, the other photocopied. - Banner stands to be borrowed from The Spring (KIV) - Aiman to email outline of talk to speakers. - Cheques from the participating education counsellors to be issued to Aiman and Daniel for this time as Aisyah and Rani would not be present during the Education Fair. - Companies will be setting up their stalls at 8 am and Aiman will be at the venue to supervise. - Confirmed speakers: Aiman, Nasir, Daniel and Vincent Wong - All involved are to meet at Lodge at 12 am on June 20, 2008. - Aiman and Daniel to bring laptops on that day - Next follow up meeting: June 17, 2008 with Vincent at 8 pm, Venue being Atmosfera. - Aisyah to bring chop and receipt book on during the meeting.	Aiman Nasir Aiman, Daniel Aisyah
8	Any Other Business - Membership drive to officially begin in July o Possible welcoming gifts upon receipt of payment for each member – Nasir to follow up with the souvenir/gift company on the range and budget (tentatively set at RM10)	Nasir
9	Incoming Matters (to be discussed at next meeting) - Next meeting will be held on July 8, 2008 at 8.00 p.m. - Venue: Atmosfera
10	Adjournment Meeting adjourned at 9.00p.m.

Prepared by:

Daniel Joy

Secretary