Thursday, August 19, 2010

ELP P.3: EXAMPLE MINUTES OF MEETING

Minutes of the 5th Sri Mahkota School Alumni Association Meeting

June 11, 2009

8.30 p.m., Camelia’s Tea Room, Premier 101


Present:

Aiman Azizi, Nasir Ahmad, Aishah Nordin, Daniel Joy, Rani Narayan, and Choi Won.

Attendance: 6/10

Absent with Apologies:

Sarah Badri, Amalina Akmal, Joanne Jong, and Vincent Teo.


NUM.

AGENDA

ACTION

1

Opening Address

The Chairperson called the meeting to order at 8.30 p.m.


2

Establishment of Quorum, Roll Calls, Apologies

- Quorum – 6/10, 60% of Executive Committee attended

- Apologies – refer to list above


3

Adoption of Agenda

Being no amendments, the agenda was proposed to be adopted by Nasir and seconded by Aisyah.


4

Confirmation of Last Meeting Minutes and Matters Arise Therefrom

Being no amendment, the minute was proposed to be adopted by Aiman and seconded by Nasir.


5

President’s Report

- No report.


6

Secretary’s Report

- Minutes of meetings are up to date.

- Report was proposed to be accepted by Aiman and seconded by Aisyah.


7

Projects and Activities Report

7.1 Bank Account

- Current type of bank account (No. 01700342201) was opened with Hong Leong Bank (Pending branch) under the names of Aisyah and Daniel (both from Group A); and Rani and Aiman (both from Group B) on June 6, 2009.

- Cheque book will be ready for collection this week.

- The bank required RM500 deposit to open the account.

- The RM500 deposit was loaned to the association as follows:

i. Aiman paid RM300

ii. Rani RM100 and

iii. Aisyah RM100.

- Deposit to be reimbursed to the above in due course.

- Issuing of cheques requires a signature from 1 member from each group (i.e. total of 2 signatures).

- Cheques to the association have to be issued under 2 names – 1 from each group – and the named parties must endorse on the back of the cheques.

- For ease of transaction, the grouping for the payment of cheques shall be, but not limited to: Aisyah (from Group A) and Rani (from Group B).

7.2 Education Fair

- Total of 2 posters to be used: 1 poster to be printed, the other photocopied.

- Banner stands to be borrowed from The Spring (KIV)

- Aiman to email outline of talk to speakers.

- Cheques from the participating education counsellors to be issued to Aiman and Daniel for this time as Aisyah and Rani would not be present during the Education Fair.

- Companies will be setting up their stalls at 8 am and Aiman will be at the venue to supervise.

- Confirmed speakers: Aiman, Nasir, Daniel and Vincent Wong

- All involved are to meet at Lodge at 12 am on June 20, 2008.

- Aiman and Daniel to bring laptops on that day

- Next follow up meeting: June 17, 2008 with Vincent at 8 pm, Venue being Atmosfera.

- Aisyah to bring chop and receipt book on during the meeting.

Aiman

Nasir

Aiman, Daniel

Aisyah

8

Any Other Business

- Membership drive to officially begin in July

o Possible welcoming gifts upon receipt of payment for each member – Nasir to follow up with the souvenir/gift company on the range and budget (tentatively set at RM10)

Nasir

9

Incoming Matters (to be discussed at next meeting)

- Next meeting will be held on July 8, 2008 at 8.00 p.m.

- Venue: Atmosfera


10

Adjournment

Meeting adjourned at 9.00p.m.



Prepared by:

Daniel Joy

Secretary

No comments:

Post a Comment